SALARY:   $4,838 - $6,045/monthly
              
FINAL FILING DEADLINE: 5:00 p.m., May 27, 2008

The City of San Luis Obispo is currently accepting applications for the position of Administrative Analyst.  There is one vacancy in the Finance/Information Technology department. 

The Administrative Analyst develops and/or administers departmental or program budgets, conducts organizational and/or operational analysis, carries out program and/or project management, and planning activities.  Conducts surveys, studies, and analyses on a variety of City related problems or issues; evaluates existing and proposed systems, procedures and organizational structures.  Analyzes statistical data and makes recommendations on changes in policy, procedures, staffing, and organization.  Performs related work as assigned.

EMPLOYMENT STANDARDS:

Education & Experience:   

1. Graduation from a four-year college or university with major coursework in business, public administration, accounting, economics or a field related to the work  and

2. Two years of experience performing increasingly responsible administrative, analytical, and/or program management duties, preferably in a municipal government setting.

 or

3. An equivalent combination of education and experience. 

Possession of: a valid California class “C” driver’s license.

Examples of Duties:

Coordinates, prepares, oversees and performs professional-level administrative work in such areas as budget development, financial administration and reporting, revenue allocation, purchasing, contract administration, management analysis, information technology, public information and program evaluation.    Prepares, monitors and reconciles a variety of budgets, contracts, grant-funded and/or state-or federal-funded programs which require adherence to regulations, policies and procedures.   Allocates project or program appropriations, expenses and revenues to specific budget centers; prepares periodic reports regarding income and expenses; confers with internal and external auditors to ensure all program guidelines are met.  Conducts analytical studies regarding department operations, administrative problems, policies and procedures; contacts other organizations for information, makes recommendations and implements policy and procedural changes after approval.  Evaluates policies and procedures and recommends and implements changes to improve efficiencies or ensure compliance with guidelines, laws, or regulations.  Explains program requirements and procedures to clients, service providers, employees, the public and representatives of other organizations; distributes informational materials as requested.  Gathers information supporting recommendations of equipment and service purchases.  Participates on a variety of interdisciplinary committees and commissions and represents the City on programmatic issues to a variety of community and stakeholder groups.  Serves as staff liaison to advisory bodies to Council or ad hoc committees.  Prepares and submits City Administrative Officer and City Council agenda reports, resolutions, ordinances and correspondence regarding assigned activities.  Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations.

Knowledge of: 

Principles, practices and procedures of accounting and automated financial record keeping,, including auditing and reconciling financial documents and records. Principles of public administration.  Principles and procedures of budgetary systems including fiscal tracking and reporting.  Practices for gathering, compiling and summarizing fiscal and program information from a variety of internal and external sources.  Computer applications related to the work, including word processing, spreadsheet, website and database applications.  Principles of project management.  Applicable federal, state, and local laws and regulations.  Principles of customer service.  Principles of community relations.  Basic facilitation skills.

Skill in:   

Grammar, proofreading, editing, and writing.  Conducting a variety of studies, evaluating alternatives and preparing recommendations for operational or procedural changes.  Preparing, tracking and reconciling a variety of budgets, grant-funded or state-or federal-funded programs and ensuring adherence to both City and federal, state or grant regulations, policies and procedures.  Learning, interpreting, applying and explaining policies, laws and regulations related to the administrative operations and procedures of the City, department and/or unit.  Preparing accurate, effective and timely reports, contracts, correspondence, procedures and other written materials, for the City Administrative Officer, the City Council, other departments and public and private agencies.  Establishing and maintaining effective working relationships with those contacted in the course of the work.  Working in a team atmosphere and participating on a variety of departmental and City-wide committees to enhance the provision of all City services.  Using specialized software related to the department to which assigned, including database management, graphics and publication production and departmental website maintenance.

SELECTION PROCEDURE

All applications will be screened by a qualified screening board. Those applicants with the qualifications and experience most closely meeting the needs of the department will be invited to participate in an oral interview tentatively scheduled for June 19th, 2008. The final candidates must comply with the medical standards of the position in order to be designated as qualified for employment. Notices will be mailed to all applicants.   

HOW TO APPLY

A completed City application must be received in the Department of Human Resources by the final filing deadline to be considered for employment. Resumes are welcome, but will not be accepted in lieu of a completed City application. For an application form or further information, contact the Department of Human Resources, 990 Palm St., San Luis Obispo, CA  93401 (805)781-7250 or you can apply from this website. 

Issued: 4/24/08

THE CITY OF SAN LUIS OBISPO IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, AND DISABLED INDIVIDUALS ARE ENCOURAGED TO APPLY. THE CITY OF SAN LUIS OBISPO IS A DRUG-FREE WORKPLACE

The provisions on this bulletin do not constitute a contract expressed or implied and any provisions contained in this bulletin may be modified or revoked without notice.