Tuesday, July 1, 2014

 

 

5:00 p.m.

 

SPECIAL JOINT MEETING OF THE CITY COUNCIL AND PLANNING COMMISSION

 

Council Chamber

990 Palm Street

 

 

CALL TO ORDER:             Mayor Jan Marx

 

ROLL CALL:                       Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx

 

                                                Planning Commissioners Hemalata Dandekar, Michael Draze, John Fowler,  Ronald Malak, William Riggs, Vice-Chairperson Michael Multari, and Chairperson John Larson

 

 

PUBLIC HEARINGS

 

 

PH1.    PRESENTATION OF THE PUBLIC HEARING SCHEDULE OF THE LAND USE AND CIRCULATION ELEMENTS OF THE GENERAL PLAN (LUCE) UPDATE AND DRAFT ENVIRONMENTAL IMPACT REPORT (DEIR) TO PLANNING COMMISSION AND CITY COUNCIL (JOHNSON – 120 MINUTES)

 

Recommendation

 

Receive a presentation on the LUCE and DEIR, consider the proposed public hearing schedule, and direct staff to proceed through the public review process.

 

Adjourn to Regular Meeting of July 1, 2014

 

 

6:00 p.m.

 

REGULAR MEETING

 

Council Chamber

990 Palm Street

 

 

CALL TO ORDER:             Mayor Jan Marx

 

ROLL CALL:                       Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx

 

PLEDGE OF ALLEGIANCE: Council Member Ashbaugh

 

 

PLEASE NOTE PUBLIC COMMENT IS ANTICIPATED TO BEGIN UNTIL APPROXIMATELY 7:30 P.M.

 

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)

The Council welcomes your input.  You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting.  At this time, you may address the Council on items that are not on the agenda.  Time limit is three minutes.  State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2).  Staff may be asked to follow up on such items.

 

 

 

CONSENT AGENDA

A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit.

 

 

C1.      WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA)

 

Recommendation

 

Waive reading of all resolutions and ordinances as appropriate.

 

C2.      MINUTES OF CITY COUNCIL MEETINGS OF JUNE 12, 2014 (MEJIA)

 

Recommendation

 

Approve the Minutes of the City Council meeting of June 12, 2014.

 

C3.      COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTs - resolution (mattingly/munds)

 

Recommendation

 

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Assessor to assess amounts due on delinquent solid waste collection and disposal accounts as liens against the properties.”

 

C4.      2014-15 COMMUNITY PROMOTIONS PROGRAM – TOURISM BUSINESS IMPROVEMENT DISTRICT AND PROMOTIONAL COORDINATING COMMITTEE (CODRON/CANO)

 

Recommendation

 

1.      Authorize the City Manager to enter into various contracts for the Tourism Business Improvement District (TBID) not to exceed the 2014-15 program budget of $1,232,774 and based on the recommendations by the TBID Board. 

2.      Authorize the City Manager to enter into various contracts for Community Promotions not to exceed the 2014-15 program budget of $362,000 and based on the recommendations by the Promotional Coordinating Committee (PCC). 

3.      Authorize the City Manager to enter into contracts utilizing the TBID Fund un-appropriated fund balance from the 2013-14 Fiscal Year for tourism marketing expenditures in 2014-15 and based on the recommendations by the TBID Board.

4.      Authorize the City Manager to enter into contracts utilizing the TBID Fund Reserve of $100,000 for tourism marketing expenditures in 2014-15 and based on the recommendations by the TBID Board.

5.      As recommended by the Tourism Business Improvement District (TBID) Board, approve the financing of the contract with Zeppelin Technology Inc. for Helium, a new back end hotel booking platform, and authorize the City Manager to execute the agreement in the amount of $135,000, with the carryover of $13,500 from the 2013/14 TBID budget and the remaining $121,500 to be allocated from the 2014/15 TBID budget.

 

C5.      APPROVAL OF THE FINAL MAP FOR TRACT 2353-1 - 408 PRADO ROAD (TR 120-13) – RESOLUTION (JOHNSON/HANNULA/DOSTALEK)

 

Recommendation

 

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Final Map for Tract 2353-1 (408 Prado, TR 120-13),” and authorizing the Mayor to execute the Subdivision Agreement on behalf of the City.

C6.      REPLACEMENT OF FOUR POLICE UNMARKED SEDANS, REPLACEMENT OF ONE UNMARKED VEHICLE, REPURPOSE OF ONE SWAT SUV AS AN UNMARKED VEHICLE AND PURCHASE OF ONE SWAT TRUCK, SPECIFICATION NO. 90576, 91230, 91025 (GRIGSBY/BOCHUM/SHUCK/SMITH)

 

Recommendation

 

1.      Approve the use of Cooperative Purchasing Agreement with State of California Contract No. 1-14-23-20 (A-G), effective through February 2, 2016, for the purchase of one Ford Interceptor Utility, four Ford Interceptor Sedans, and one Ford F350 Crew Cab Pickup.

 

2.      Authorize the Finance Director to execute a purchase order to Folsom Lake Ford in the amount of $153,953.07 for one Ford Interceptor Utility, and four Ford Interceptor Sedans.

 

3.      Authorize the Finance Director to execute a purchase order to Downtown Ford in the amount of $45,876.43 for one Ford F350 Crew Cab pickup.

 

4.      Authorize the surplus designation of four unmarked Police vehicles, and two unmarked SUVs, fleet Asset No’s. 0808, 0209, 0330, 0901, 0809, and 0604 by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480.

 

C7.      request for proposals for cITY FIREWALLs, INTRUSION PROTECTION and VIRTUAL PRIVATE NETWORK SYSTEMS UPGRADE - specification no. 91241 (padilla/schmidt/guardado)

 

Recommendation

 

1.      Authorize the issuance of the request for proposals (RFP) to upgrade the City’s Firewalls, Intrusion Protection and Virtual Private Network (VPN) Systems Upgrade.

 

2.      Authorize the City Manager to award a contract for if the selected proposal is within the approved budget of $441,500.

 

C8.      ordinance adoption - aMENDING THE CITY’S ZONING MAP TO ADJUST THE BOUNDARY BETWEEN THE EXISTING OFFICE AND MEDIUM-HIGH DENSITY RESIDENTIAL ZONING CATEGORIES ON THE SITE AT 1321 AND 1327 OSOS STREET (CITY FILE NO. GP/R/ER 96-13) (johnson/ricci)

 

Recommendation

 

Adopt Ordinance No. 1603 entitled “An Ordinance of the City of San Luis Obispo, California, amending the zoning map to reconfigure the boundary between the office (O-H) and medium-high density residential (R-3-H) with the historical preservation overlay zoning districts on the site for the property at 1321 and 1327 Osos Street; GP/R/ER 96-13” to match the approved Land Use Element Map designations.  (Intro. on 06/10/14)

 

C9.      PARK MOwER REPLACEMENT - SPECIFICATION nO. 91238 (grigsby/ bochum/shuck/smith)

 

Recommendation

 

1.      Approve the use of Cooperative Purchasing Agreement with National IPA Contract #120535 with the City of Tucson and Toro Company, effective November 27, 2012, for the purchase of a turf mower replacement, Specification Nos. 91238

 

2.      Authorize the Finance Director to execute a purchase order to Turf Star in the amount of $60,610 for the purchase of one Toro GM4000-D Tier 4 compliant diesel mower including taxes and delivery.

 

3.      Authorize the Finance Director to transfer funding from two completed Fleet Replacement CIP projects to the Fleet Replacement Completed Projects account.

 

4.      Authorize the Finance Director to use $14,000 in Fleet Replacement Completed Projects funding to cover a shortfall in the project account for the mower replacement

 

C10.    Auditing Services CONTRACT AMENDMENT (padilla/warner)

 

Recommendation

 

1.      Accept the fee proposal in the amount of $12,000 from Glenn Burdette Certified Public Accountants to compile the financial statements to be presented within the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2014.  Auditors will begin work June 23, 2014.

 

2.      Agree to the extension of the existing agreement between the auditor and the City for an additional two years, as provided for in the current agreement.

 

3.      Approve the First Amendment to the Auditor Agreement.

 

 

 

PUBLIC HEARINGS

 

 

PH2.    NOVEMBER 2014 BALLOT MEASURE TO EXTEND THE ESSENTIAL SERVICES sales and use tax, establishing the Revenue enhancement oversight commission, adoption of fiscal responsibility philosophy and tools for increased accountability – resolutions and ordinance introductions (lichtig/codron/mejia – 60 minutes)

 

Recommendation

 

1.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, calling and giving notice of the holding of a General Municipal Election to be held Tuesday, November 4, 2014 for the submission to the voters a question whether to extend an existing half cent local revenue measure for an additional eight years.”

2.      Introduce an Ordinance entitled “A Ordinance of the City Council and the People of the City of San Luis Obispo, California, amending Chamber 3.15 of the Municipal Code to extend the existing ‘Essential Services Transactions (Sales) and Use Tax,’ for an additional eight years (March 31, 2023), to be administered by the State Board of Equalization; update the purpose statement; and provide for additional citizen oversight and accounting transparency.”

3.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, setting priorities for filing written arguments regarding a City Measure and directing the City Attorney to prepare an impartial analysis.”

4.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, providing for the filing of rebuttal arguments for City Measures submitted at Municipal Elections.”

5.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, requesting the San Luis Obispo County Board of Supervisors to consolidate the General Municipal Election on Tuesday, November 4, 2014, with the Statewide General Election to be held on that date.”

6.      Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, establishing the Citizens’ Revenue Enhancement Oversight Commission (REOC).”

7.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adopting its Fiscal Responsibility Philosophy.”

8.      Direct staff to develop a project plan (including elements of public outreach) for implementing tools to increase accountability and transparency regarding City finances and operations, including performance measures and dashboards.

 

PH3.    REVIEW OF AMENDMENTS TO MUNICIPAL CODE TITLE 17: ZONING REGULATIONS, ASSOCIATED WITH THE BEDROOM DEFINITION, REGULATIONS FOR GUEST QUARTERS AND ACCESSORY STRUCTURES, AND ZONING AMENDMENT INITIATIONS WITH A CATEGORICAL EXEMPTION FROM ENVIRONMENTAL REVIEW – ORDINANCE INTRODUCTION (JOHNSON/CARLONI – 60 MINUTES)

 

Recommendation

 

Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo amending Title 17 (Zoning Regulations) of the Municipal Code associated with the bedroom definition, guest quarters and accessory structure regulations and zoning amendment initiations with a Categorical Exemption From Environmental Review” (CEQA Guidelines Section 15061.b3).

 

 

COUNCIL LIAISON REPORTS (not to exceed 15 minutes)

Council Members report on conferences or other City activities.  Time limit—3 minutes.

 

COMMUNICATIONS (not to exceed 15 minutes)

At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

 

 

 

ADJOURNMENT

 

 

Adjourn to a Regular Meeting to be held on Tuesday, July 15, 2014 at 6:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California.


 

LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk.

The City of San Luis Obispo wishes to make all of its public meetings accessible to the public.  Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities.  Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible.  Telecommunications Device for the Deaf (805) 781-7107.

 

City Council regular meetings are televised live on Charter Channel 20.  Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org.   Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.