Amended Agenda*

Tuesday, June 17, 2014

 

 

6:00 p.m.

 

REGULAR MEETING

 

Council Chamber

990 Palm Street

 

*This Amended Agenda reordered Agenda Items PH2 and B1

 

CALL TO ORDER:             Mayor Jan Marx

 

ROLL CALL:                       Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx

 

PLEDGE OF ALLEGIANCE: Council Member Smith

 

 

APPOINTMENTS

 

 

A1.      APPOINTMENT TO THE HUMAN RELATIONS COMMISSION (Mejia/ Goodwin – 5 minutes)

 

As Recommended by the Council Subcommittee

 

Confirm the appointment of Maria Dolores Troy to the Human Relations Commission to complete an unexpired term through March 31, 2016.

 

 

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)

The Council welcomes your input.  You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting.  At this time, you may address the Council on items that are not on the agenda.  Time limit is three minutes.  State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2).  Staff may be asked to follow up on such items.

 

 

 

CONSENT AGENDA

A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit.

 

 

C1.      WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA)

 

            Recommendation

 

            Waive reading of all resolutions and ordinances as appropriate.

 

C2.      MINUTES OF CITY COUNCIL MEETINGS OF MAY 20, 2014 (MEJIA)

 

Recommendation

 

Approve the Minutes of the City Council meeting of May 20, 2014.

 

C3.      2014-15 EVENT PROMOTION GRANTS-IN-AID FUNDING (codron/cano)

 

As Recommended by the Promotional Coordinating Committee

 

1.      Tentatively approve $90,000 from the 2014-15 Community Promotions budget for Grants-in-Aid funding to the recommended non-profit organizations, contingent on Council adoption of the 2013-15 Financial Plan Supplement and 2014-15 Budget.

 

2.      Authorize the City Manager to execute the grant agreements with the applicants.

 

C4.      2014-15 Human Relations Commission Grants-In-Aid Funding (irons/zocher)

 

As Recommended by the Human Relations Commission

 

1.      Tentatively approve the 2014-15 Grants-in-Aid allocations in the amount of $133,900 contingent on Council adoption of the 2013-15 Financial Plan Supplement and 2014-15 Budget.

 

2.      Authorize the City Manager to execute agreements with each grant recipient.


 

C5.      COOPERATION AGREEMENT WITH THE COUNTY OF SAN LUIS OBISPO REGARDING CITY PARTICIPATION IN THE URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FEDERAL PROGRAM FOR FISCAL YEARS 2015-2017 – RESOLUTION (JOHNSON/Corey)

 

Recommendation

 

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Cooperation Agreement between the City and County of San Luis Obispo to recognize joint participation in the Urban County Grant Program for Fiscal Years 2015-2017.”

 

C6.      agreement AND GENERAL RELEASE WITH MADONNA PROPERTIES (mattingly/hix)

 

Recommendation

 

Approve an agreement and general release with Madonna Properties in the amount of $509,337.80 providing for the decommissioning of the City’s Madonna Sewer Lift Station; relieving the City of all future operations and maintenance obligations related to the station; and waiving potential claims against the City related to the location and operation of the station.

 

C7.      APPOINTMENT TO BOARD OF DIRECTORS AND APPOINTMENTS OF ALTERNATES FOR CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) (IRONS/ZOCHER)

 

Recommendation

 

1.      Appoint the Mayor to represent the City of San Luis Obispo on the Board of Directors for the CJPIA.

2.      Appoint the Vice Mayor, City Manager, Director of Finance and Information Technology, Director of Human Resources and Human Resources Manager as alternate representatives to the Board of Directors for the CJPIA.

3.      Delegate authority to the Mayor for future appointments to CJPIA Board of Directors.

 

C8.      2012-13 central service cost allocation planS (PADILLA)

 

Recommendation

 

Approve the 2012-13 Central Service Cost Allocation Plans dated May 2014.


 

C9.      APPROPRIATIONS LIMIT FOR 2014-15 - RESOLUTION (PADILLA/WARNER)

 

Recommendation

 

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adopting the appropriations limit for 2014-15.”

 

C10.    GARTNER PROFESSIONAL SERVICES - agreement Extension (PADILLA/SCHMIDT)

 

Recommendation

 

1.      Approve the extension of an agreement with Gartner Inc. in the amount of $25,600 for Information Technology advisor professional services.

 

2.      Authorize the Finance & Information Technmology Director to sign the agreement to be funded from the 2014-15 Network Services budget.

 

3.      Authorize the Finance & Information Technology Director to extend the Gartner agreement for the following two years pending approval of the Network Services budget with adequate funding for each consecutive year.

 

C11.    MODIFICATION TO COMPENSATION FOR COUNCIL MEMBERS john aSHBAUGH AND dan CARPENTER FOR CURRENT TERM OF OFFICE - resolutionS (MEJIA)

 

Recommendation

 

1.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, modifying the compensation of Council Member John Ashbaugh to $12,000, effective June 19, 2014, through the remainder of his terms of office.”

 

2.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, modifying the compensation of Council Member Dan Carpenter to $12,000, effective January 1, 2014, through the remainder of his terms of office.”

 

PUBLIC HEARING AND BUSINESS ITEMS

 

 

PH1.    appeal of tree committee decision to deny a tree removal application at 902 Peach street - resolution (GRIGSBY/COMBS – 40 MINUTES)

 

Recommendation

 

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, denying an appeal to the Tree Committee decision to deny a tree removal request at 902 Peach Street.”

 

*B1.      FINANCIAL RESPONSIBILITY PHILOSOPHY, 2014 Benchmark study, AND discussion of TOOLS to IMPROVE TRANSPARENCY AND ACCOUNTABILITY OF CITY EXPENDITURES (LICHTIG/CODRON/IRONS/ HERMANN – 30 MINUTES)

 

Recommendation

 

1.      Review and discuss a draft Financial Responsibility Philosophy, and provide staff with direction regarding changes and additional outreach needed before a resolution is returned to the City Council for adoption.

 

2.      Receive and file the 2014 City of San Luis Obispo Benchmark Study titled, “Measuring Our Performance.”

 

3.      Provide direction to staff to obtain public input regarding access to City data and performance measurements to increase transparency and accountability of City operations.

 

*PH2.    ADOPTION OF THE 2013-15 FINANCIAL PLAN SUPPLEMENT AND 2014-15 BUDGET - RESOLUTION (LICHTIG/PADILLA – 120 MINUTES)  Click here for the following memos: Questions regarding Financial Plan Supplement memo; Revision to Resolution Approving a Change to the Financial Management Manual

 

Recommendation

 

1.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2013-15 Financial Plan Supplement and adopting the 2014-15 Budget and the carryover of certain unspent appropriations along with recommended changes to the 2013-14 Budgets of various funds.”

 

2.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the amendment of the Financial Management Manual to reflect a policy concerning the reallocation of development fees.”

 

 

COUNCIL LIAISON REPORTS (not to exceed 15 minutes)

Council Members report on conferences or other City activities.  Time limit—3 minutes.

 

COMMUNICATIONS (not to exceed 15 minutes)

At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

 

 

 

ADJOURNMENT

 

 

Adjourn to a Joint City Council and Planning Commission meeting to be held on Tuesday, July 1, 2014 at 5:00 p.m. to discuss the draft Environmental Impact Report for the Land Use and Circulation Element.  The Regular Meeting will commence at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California.


 

 

LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk.

The City of San Luis Obispo wishes to make all of its public meetings accessible to the public.  Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities.  Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible.  Telecommunications Device for the Deaf (805) 781-7107.

 

City Council regular meetings are televised live on Charter Channel 20.  Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org.   Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.