Tuesday, June 10, 2014

Memo regarding the potential reordering of Agenda Items

 

4:30 p.m.

 

SPECIAL MEETING

 

Council Hearing Room

990 Palm Street

 

 

CALL TO ORDER:             Mayor Jan Marx

 

ROLL CALL:                       Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx

 

 

PRESENTATIONS

 

 

PRESENTATION – SAN LUIS OBISPO COUNCIL OF GOVERNMENTS (SLOCOG) US 101 CORRIDOR STUDY UPDATE (GRIGSBY – 15 MINUTES)

 

 

BUSINESS ITEMS

 

 

B1.      LOS OSOS VALLEY ROAD/US 101 INTERCHANGE IMPROVEMENTS PROJECT UPDATE - SPECIFICATION NO. 99821 (grigsby/bochum/ rowland - 45 MINUTES)

 

Recommendation

 

1.            Approve the project plans and specifications, and the revised project budget for the Los Osos Valley Road/US 101 Interchange Improvements Project, Specification No. 99821.

2.            Authorize the advertisement of the project pending issuance of the Federal authorization form E-76.

3.            Approve a contract amendment with Dokken Engineering (Encumbrance No. 40908) in the amount of $228,860 to perform construction engineering (design support services) during the construction phase of the Los Osos Valley Road/101 Interchange Improvement Project, Specification No. 99821.

4.            Direct staff to return by October 2014 in order to:

a.       Award a contract with the lowest responsible bidder following a selection process conforming to the Caltrans Local Assistance Procedures Manual.

b.      Provide debt financing recommendations up to $7.5 million (estimated) in project funding to pay the City’s remaining portion of the Los Osos Valley Road/US 101 Interchange Improvements Project, Specification No. 99821.

c.       Apprise Council of any necessary impact fee program modifications that may be needed to fund project costs.

5.            Receive and file information about a proposal for reimbursements from available Traffic Impact Fee cash balances to the General Fund equal to the full debt service cost in 2014-15 but no less than one-half of the annual debt service expense for future years which is proposed as part of the 2013/15 Financial Plan Supplement.

 

 

6:00 p.m.

 

REGULAR MEETING

 

Council Chamber

990 Palm Street

 

 

CALL TO ORDER:             Mayor Jan Marx

 

ROLL CALL:                       Council Members John Ashbaugh, Dan Carpenter, Kathy Smith, Vice Mayor Carlyn Christianson, and Mayor Jan Marx

 

PLEDGE OF ALLEGIANCE: Council Member Christianson

 

 

APPOINTMENTS

 

 

A1.      APPOINTMENTS TO THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD (TBID) (Mejia/goodwin – 5 minutes)

 

As Recommended by the Council Subcommittee

 

In accordance with the recommendations of the Council Subcommittees, make appointments to the City’s Advisory Body as follows:

 

1)      Appoint John Conner to the Tourism Business Improvement District Board (TBID) effective June 10, 2014, and expiring on March 31, 2015.

 

2)      Appoint Michael Adams to the Tourism Business Improvement District Board (TBID) effective June 10, 2014, and expiring on March 31, 2017.


A2.      selection of voting delegate and alternate(s) - League of california cities annual conference (mejia)

 

Recommendation

 

Appoint a voting delegate and one or two alternate voting delegates to vote on the City’s behalf at the Annual Business Meeting of the League of California Cities on September 5, 2014.

 

 

 

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)

The Council welcomes your input.  You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting.  At this time, you may address the Council on items that are not on the agenda.  Time limit is three minutes.  State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2).  Staff may be asked to follow up on such items.

 

 

 

CONSENT AGENDA

A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit.

 

 

 

C1.      WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA)

 

Recommendation

 

Waive reading of all resolutions and ordinances as appropriate.

 

C2.      MINUTES OF CITY COUNCIL MEETINGS OF APRIL 15 AND MAY 6, 2014 (MEJIA)

 

Recommendation

 

Approve the Minutes of the City Council meetings of April 15 and May 6, 2014.

 

C3.      AUTHORIZING the county’s COLLECTION OF fire and life safety inspection fees - RESOLUTION (olson/maggio)

 

Recommendation

 

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing collection of fees for 2014-15 Fire and Life Safety inspections of multi-dwelling properties containing three or more dwelling units on the secured property tax roll.”

 

C4.      ORDINANCE ADOPTION - AMENDING section 12.32, citywide street name regulations, OF THE MUNICIPAL CODE (Johnson/dunsmore)

 

Recommendation

 

Adopt Ordinance No. 1600 (2014 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending the San Luis Obispo Municipal Code Chapter 12.32 City Street Name Regulations (TA 20-14).” (Intro. on 05/20/14)

 

C5.      FISCAL YEAR 2014 Edward Byrne Memorial Justice ASSISTANCE Grant Program application (gesell/ellsworth)

 

Recommendation

 

1.      Authorize staff to submit an application for a 2014 Edward Byrne Memorial Justice Assistance Grant in the amount of $10,355 to help offset costs associated with the purchase of a crime statistical reporting module.

 

2.      If the grant is awarded, authorize the City Manager to execute necessary grant documents and direct the appropriation of monies into the accounts required to administer the grant.

 

C6.      Roadway sealing 2014 - SPecification No. 91162 (grigsby/guzman)

 

Recommendation

 

1.      Approve plans and specifications for the Roadway Sealing 2014 Project, Specification No. 91162.

 

2.      Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $1,556,000.


 

C7.      Sinsheimer parking lot reconstruction - specification no. 91209 (grigsby/guzman)

 

Recommendation

 

1.      Approve plans and specifications for the Sinsheimer Parking Lot Project, Specification No. 91209.

 

2.      Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $384,500.

 

C8.      COMPACT PICKUP REPLACEMENTS - SPECIFICATION NO. 90118, 99838, 91222, 91216, AND 91217 (GRIGSBY/BOCHUM/SMITH)

 

Recommendation

 

1.      Approve the use of Cooperative Purchasing Agreement with State of California Contract No. 1-14-23-20 (A-G), effective through February 2, 2016, for the purchase of five Toyota Pickup trucks, Specification Nos. 90118, 99838, 91222, 91216, and 91217.

 

2.      Authorize the Finance Director to execute a purchase order to Hanford Toyota in the amount of $128,263.71.

 

3.      Authorize the surplus designation of five pickup trucks, Fleet Asset Nos. 0023, 9905, 0302, 0121, and 0501 by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480.

 

C9.      HEAVY DUTY WATERING TANK TRUCK REPLACEMENT - SPECIFICATION NO. 91235 (GRIGSBY/BOCHUM/SMITH)

 

Recommendation

 

1.      Approve the use of Cooperative Purchasing Agreement with National Joint Powers Alliance (NJPA) five year Contract #102811-NAF through National Auto Fleet Group, effective January 17, 2012, for the purchase of one Heavy Duty Watering Truck Cab, Chassis, and water tank.

 

2.      Authorize the Finance Director to execute a purchase order to National Auto Fleet Group of Watsonville, California, in the amount of $102,804.90.

 

3.      Approve the transfer of $14,404.90 from the Fleet Completed Projects Account to the Fleet Program Account to cover $2,804.90 in additional vehicle cost above budgeted amounts and up to $12,000 in rental costs for a temporary water truck until arrival of the replacement vehicle.

 

C10.    APPROVAL OF THE FINAL MAP FOR TRACT 3011 PHASE 1, 301 PRADO (FORMERLY 400 PRADO ROAD) - RESOLUTION (JOHNSON/HANNULA/ DOSTALEK)

 

Recommendation

 

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving the final map for Tract No. 3011 Phase 1 (400 Prado, TR 112-07)” , and authorizing the Mayor to execute the Subdivision Agreement on behalf of the City.

 

C11.    RESOLUTION ACCEPTING CALTRANS RIGHT OF WAY FOR THE BOB jONES CITY-TO-SEA TRAIL - RESOLUTION (grigsby/mandeville)

 

Recommendation

 

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, accepting control and maintenance over a portion of State Route 101 Right of Way to be relinquished by the State of California.”

 

C12.    Paso Robles Groundwater basin advisory committee (mejia/ goodwin)

 

Recommendation

 

1.      Add the Paso Robles Groundwater Basin Advisory Committee to the Council Liaison Subcommittee assignments list for calendar year 2014.

 

2.      Appoint Vice Mayor Christianson as Subcommittee member and Council Member Ashbaugh as an alternate.

 

 

C13.    ORDINANCE ADOPTION - TO ESTABLISH REGULAR CLOSED SESSION MEETING DATES AND TIME (mejia)

 

Recommendation

 

Adopt Ordinance No. 1601 entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending the San Luis Obispo Municipal Code Chapter 2.04 (Council Meeting) to modify Regular Meeting times.” (Intro. on 05/20/14)

 

C14.    ORDINANCE ADOPTION - AMENDING TITLE 17 (ZONING REGULATIONS) OF THE MUNICIPAL CODE (johnson/corey)

 

Recommendation

 

Adopt Ordinance No. 1602 (2014 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 17 (Zoning Regulations) of the San Luis Obispo Municipal Code” associated with reasonable accommodation provisions; and reference to a good neighbor policy for homeless services. (Intro. on 05/20/14)

 

 

PUBLIC HEARINGS

 

 

PH1.    AMEND SITE ZONING BOUNDARIES AND Vesting Tentative Map (Tract 2928) for mixed-use PROJECT at 1321 AND 1327 Osos STREET – RESOLUTION AND ORDINANCE INTRODUCTION (johnson/ricci – 90 minutes) (CLICK HERE FOR A SUPPLEMENTAL MEMO)

 

As recommended by the Planning Commission

 

1.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Land Use Element Map amendment to reconfigure the boundary between the office and medium-high density residential designations on the site, Vesting Tentative Tract Map No. 2928 to create 9 residential and up to 8 commercial condominiums and an addendum to the previously approved Mitigated Negative Declaration, for property located at 1321 and 1327 Osos Street; GP/R/TR/ER 96-13.”

 

2.      Introduce an Ordinance entitled “An Ordinance of the City of San Luis Obispo, California,    amending the zoning map to reconfigure the boundary between the office (o) and medium-high density residential with the historical preservation overlay (R-3-H) zoning districts on the site for the property at 1321 & 1327 Osos Street; GP/R/ER 96-13.”


 

BUSINESS ITEMS

 

 

B2a.    2014-15 Water Enterprise Fund review – resolution (mattingly/ horton/elke – 15 minutes)

 

Recommendation

 

1.      Review and accept the Fiscal Year (FY) 2014-15 Water Enterprise Fund report.

 

2.      Conceptually approve the FY 2014-15 Water Enterprise Fund budget, with final action on June 17, 2014, with the adoption of the 2013-15 Financial Plan Supplement.

 

3.      Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, setting charges for water customer valves, adapters, meter boxes, and lids.”

 

B2b.    Fiscal Year 2014-15 sewer enterprise fund review (MATTINGLY/ HIX/ELKE – 15 MINUTES)

 

Recommendation

 

1.      Review and accept the Fiscal Year (FY) 2014-15 Sewer Enterprise Fund report.

 

2.      Conceptually approve the FY 2014-15 Sewer Enterprise Fund budget, with final action on June 17, 2014, with the adoption of the FY 2014-15 Financial Plan Supplement.

 

B2c.     2014 TRANSIT ENTERPRISE FUND REVIEW (GRIGSBY/BOCHUM/ ANGUIANO – 15 MINUTES)

 

Recommendation

 

1.      Review and accept the 2014 Transit Enterprise Fund Review.

 

2.      Conceptually approve the 2014-15 Transit Enterprise Fund budget, with final action on June 17, 2014 with the adoption of the 2014-15 Financial Plan.

 

3.      Tentatively approve the revisions to the Transit Fund’s revenues, operation costs and Capital Improvement Plan for 2013-14.

 

B2d.    2014 Parking fund review (grigsby/horch – 15 minutes)

 

Recommendation

 

1.      Review and discuss the 2014 Parking Fund Review.

 

2.      Conceptually approve the Parking Enterprise Fund budget of 2014-15, with final action on June 17, 2014 with the adoption of the 2014-15 Financial Plan.

 

B3.      ordinance creating the revenue enhancement oversight commission and review of ballot measure language to extend the half-percent essential services sales and use tax – ordinance introduction (LICHTIG/CODRON – 45 MINUTES)

 

Recommendation

 

1.      Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, establishing the Citizens’ Revenue Enhancement Oversight Commission (REOC).”

 

2.      Review recommended ballot measure language to extend the local half-percent sales tax and provide staff with direction on any final changes needed.

 

 

COUNCIL LIAISON REPORTS (not to exceed 15 minutes)

Council Members report on conferences or other City activities.  Time limit—3 minutes.

 

COMMUNICATIONS (not to exceed 15 minutes)

At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

 

 

 

 

ADJOURNMENT

 

 

Adjourn to a Special Meeting to be held on Thursday, June 12, 2014 at 5:00 p.m. in the City Council Hearing Room, 990 Palm Street, San Luis Obispo, California.

 

The next Regular Meeting to be held on Tuesday, June 17, 2014 at 6:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California.

 

 

LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk.

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City Council regular meetings are televised live on Charter Channel 20.  Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org.   Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.