Monday, June 17, 2013

Adjourned Regular Meeting

 

 

 

6:00 p.m.

 

ADJOURNED REGULAR MEETING

 

Council Chamber

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Marx

 

PLEDGE OF ALLEGIANCE: Council Member John Ashbaugh         

 

 

INTRODUCTIONS

 

 

SLO HIGH SCHOOL MURAL DEDICATION

 

 

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)

The Council welcomes your input.  You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting.  At this time, you may address the Council on items that are not on the agenda.  Time limit is three minutes.  State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2).  Staff may be asked to follow up on such items.  Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall.

 

 

 

 

 

CONSENT AGENDA

A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit.

 

 

C1.      MINUTES OF TUESDAY, MAY 21, 2013.  (CODRON/KENNEDY GRIMES)

 

RECOMMENDATION:  Waive oral reading and approve as presented.

 

 

C2.      Emergency services agreement with California polytechnic state university (university). (HINES/COX)

 

RECOMMENDATION: Approve five-year agreement (July 1 2013 until June 30, 2018) with California Polytechnic State University (Cal Poly) for emergency response services to Cal Poly and authorize the Mayor to execute the contract.

 

 

C3.      RESOLUTION AUTHORIZING the county’s COLLECTION OF fire and life safety inspection fees.  (HINES/MAGGIO)

 

RECOMMENDATION: Adopt a resolution enabling the continued collection of multi-dwelling property fire and life safety inspection fees via the secured property tax roll administered by the County.

 

 

C4.      CITY AGREEMENT WITH SAN LUIS AMBULANCE SERVICE, Inc. (HINES/COX)

 

RECOMMENDATION: Approve agreement with San Luis Ambulance Service, Inc. (SLAS), authorizing SLAS to bill persons for first-response emergency medical services provided by the Fire Department First Responder Agency (FRA) and authorize the Mayor to execute the agreement.

 

 

C5.      BOB JONES TRAIL CONNECTION AT LOS OSOS VALLEY ROAD, SPECIFICATION NO. 91098. (grigsby/van beveren)

 

RECOMMENDATION:  1)  Approve Plans and Special Provisions for Bob Jones City-to-Sea Trail at Los Osos Valley Road, Specification No. 91098.  2)  Approve the transfer of up to $203,323 into the construction phase of the project account at the time of project award: $147,323 from the Railroad Safety Trail Phase 4 project account, and $56,000 from the Railroad Safety Trail Hathway to Taft project account.  3) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is less than $1,000,000.

 

 

C6.      APPROPRIATIONS LIMIT FOR 2013-14.  (PADILLA)

 

RECOMMENDATION: Adopt a resolution establishing the City’s appropriations limit for 2013-14.

 

 

C7.      JOINT USE AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT.   (STANWYCK/VILLARREAL)

 

RECOMMENDATION: As recommended by the Parks and Recreation Commission, authorize the Mayor to execute a joint use agreement between the City of San Luis Obispo and San Luis Coastal Unified School District to continue the existing partnerships between the two entities.

 

 

C8.      SINSHEIMER POOL HEATER REPLACEMENT, SPECIFICATION NO. 91151.  (GRIGSBY/MCGUIRE)

 

RECOMMENDATION: 1)  Approve Plans and Specifications for “Sinsheimer Pool Heater Replacement, Specification 91151.”  2)  Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is less than $165,000.  3)  Approve the transfer of $30,000 from the project’s construction management account to the construction account.  4)  Authorize staff to use up to $10,000 for project acceleration if funds are available in the project budget after award of contract.

 

 

C9.      STREET SWEEPING.  (GRIGSBY/LYNCH)

 

RECOMMENDATION: 1) Reject all Street Sweeping proposals and direct staff to resume City sweeping operations.  2)  Authorize the Director of Finance and IT to reallocate the Flood Control budget appropriations in order to provide the resources needed to continue the street sweeping program in-house and return $42,978 to fund balance in each year of the 2013-15 Financial Plan.

 

 

C10.    CONTRACT AWARD:  SOILS AND MATERIALS TESTING SERVICES, SPECIFICATION No. 50410.7227.2013.  (GRIGSBY/RICE)

 

RECOMMENDATION: 1)  Approve the Request for Qualifications for Soils and Materials Testing Services, Specification No. 50410.7227.2013 and authorize staff to solicit proposals.  2)  Authorize the City Manager to execute agreements with selected consulting firms.  3)  Authorize the Finance Director to execute Purchase Orders for individual projects to consultants under agreement in accordance with the City’s Financial Management Policies.

 

C11.    FOXPRO APPLICATION REPLACEMENT PROJECT.  (PADILLA/JOHNSON/SCHMIDT)

 

RECOMMENDATION:  1) Award a “Not-to-Exceed” contract in the amount of $100,000 to Woolpert to perform professional software development, implementation and project management services.  2)  Authorize the City Manager to execute a contract with Woolpert.

 

 

C12.    “Second Amendment” to Agreement with Rincon Consultants, Inc. regarding the Johnson Avenue Housing Project EIR (ER 56-08).  (JOHNSON/RICCI)

 

RECOMMENDATION:        Approve a “Second Amendment” to the existing agreement with Rincon Consultants, Inc. to prepare the Environmental Impact Report (EIR) in the amount of $16,350.

 

 

C13.    CONSIDERATION OF A RESOLUTION ADOPTING CHANGES TO THE BUDGETS OF VARIOUS FUNDS FOR THE 2012-13 FISCAL YEAR AND CREATING THE INSURANCE BENEFIT FUND.  (PADILLA)

 

RECOMMENDATION: Adopt a resolution approving the revisions to the budgets of various funds to reflect current revenue and expenditure assumptions for the 2012-13 Fiscal Year and creating the Insurance Benefit Fund.

 

 

C14.    2013 Edward Byrne Memorial Justice ASSISTANCE Grant Program application.  (GESELL/ELLSWORTH)

 

RECOMMENDATION: 1) Authorize staff to submit an application for a 2013 Edward Byrne Memorial Justice Assistance Grant in the amount of $10,150 to help offset costs associated with the Department’s Strategic Planning process.  2)  If the grant is awarded, authorize the City Manager to execute necessary grant documents and direct the appropriation of monies into the accounts required to administer the grant.

 

 

 

PUBLIC HEARINGS

 

 

 

PH1.   ADOPTION OF 2013-15 FINANCIAL PLAN.  (LICHTIG/PADILLA - 2 HOURS)

 

RECOMMENDATION:  Adopt a resolution approving the 2013-15 Financial Plan and 2013-14 Budget.

 

 

 

 

COUNCIL LIAISON REPORTS (not to exceed 15 minutes)

Council Members report on conferences or other City activities.  Time limit—3 minutes.

 

COMMUNICATIONS (not to exceed 15 minutes)

At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

 

 

ADJOURN.

 

   City Council regular meetings are televised live on Charter Channel 20.  The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities.  Telecommunications Device for the Deaf (805) 781-7410.  Please speak to the City Clerk prior to the meeting if you require a hearing amplification device.  For more agenda information, call 781-7100.

 

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. 

POSTING STATEMENT:  I, Maeve Kennedy Grimes, City Clerk, do hereby certify that on June 11, 2013, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA.   Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org.