Tuesday May 7, 2013

 

 

 

6:00 p.m.

 

REGULAR MEETING

 

Council Chamber

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Marx

 

PLEDGE OF ALLEGIANCE: Girl Scout Troop 40201   

 

 

PRESENTATIONS

 

 

PROCLAMATION – NATIONAL BUILDING SAFETY MONTH – (JOHNSON/HINES/LEASE – 5 MINUTES)

 

 

PROCLAMATION – MAY AS OLDER AMERICAN’S MONTH – (COX – 5 MINUTES)

 

 

 

APPOINTMENTS

 

 

A1.      CONFIRM appointMENT OF Randol white to the mass transit committee, business representative position. – (KENNEDY GRIMES)

 

RECOMMENDATION: Confirm appointment of Randol White to the Mass Transit Committee, Business Representative Position, to fill an unscheduled vacancy, term ending on March 31, 2016.

  

 

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)

The Council welcomes your input.  You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting.  At this time, you may address the Council on items that are not on the agenda.  Time limit is three minutes.  State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2).  Staff may be asked to follow up on such items.  Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall.

 

 

 

 

CONSENT AGENDA

A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit.

 

 

C1.      MINUTES OF TUESDAY, APRIL 9, 2013; AND APRIL 16, 2013.  (CODRON/KENNEDY GRIMES)

 

RECOMMENDATION:  Waive oral reading and approve as presented.

 

 

C2.      FINAL ADOPTION OF TREE ORDINANCE. (GRIGSBY/LYNCH)

 

RECOMMENDATION:  Adopt Ordinance No. 10435, replacing sections 12.24.020 and 12.24.070 of the Municipal Code.

 

 

C3.      Safely Surrender baby Law. (HINES/COX)

 

RECOMMENDATION:  Approve Fire Stations as authorized location to safely surrender newborn babies.

 

 

C4.      SAFE HOUSE PROGRAM. (HINES/COX)

 

RECOMMENDATION:  Approve Fire Stations as designated “Safe House” locations where a child may go for safety or assistance when the child encounters a threat or other emergency.

 

  

C5.      Street reconstruction summer 2013, specification No. 91161. (GRIGSBY/GUZMAN)

 

RECOMMENDATION:  1) Approve Plans and Special Provisions for “Street Reconstruction Summer 2013, Specification 91161”.  2)  Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is within the Engineer’s Estimate of $1,115,000 and funding has been authorized as part of the 2013-15 Financial Plan.

  

C6.      Update on Community Outreach measure and Establishment of the Police chief’s roundtable.  (gesell/wallace)

 

RECOMMENDATION:  Receive and file an update on a community outreach measure undertaken by the Police Department that includes the establishment of a community roundtable. The intent of this effort is to enhance connections and communications between the residents and businesses and the Police Department.

 

 

C7.      TRENCH REPAIR AND MINOR CONCRETE, JOB ORDER CONTRACT – 2013, SPECIFICATION NO. 91196.  (GRIGSBY/ROWLAND)

 

RECOMMENDATION:  1) Approve plans and specifications for the Trench Repair and Minor Concrete, Job Order Contract - 2013, Specification No. 91196.  2)  Authorize staff to advertise for bids and authorize the City Manager to award the contract to the lowest responsible bidder.

 

 

C8.      MODIFICATION TO CITY COUNCIL MEETINGS FOR 2013.  (CODRON/KENNEDY GRIMES)

 

RECOMMENDATION:  Cancel the Regular City Council Meeting of Tuesday, June 4, 2013, and at the conclusion of the Regular City Council Meeting of May 21, 2013 adjourn to a Regular City Council Meeting on Monday, June 17, 2013 at 6:00 pm. 

 

 

C9.      2013-14 california office of traffic safety “AVOID THE 14” grant application MODIFICATION.  (GESELL/ELLSWORTH)

 

RECOMMENDATION:  Approve a modification to the grant application for Fiscal Year (FY) 2013-14 California Office of Traffic Safety (OTS) for an Avoid the 14 grant.

 

 

C10.    CONCLUSION OF SALINAS reservoir expansion study. (MATTINGLY/HORTON)

 

RECOMMENDATION:  Conclude the Salinas Reservoir Expansion Study.

 

 

 

BUSINESS ITEMS

 

 

B1.      WATER RECLAMATION FACILITY ENERGY EFFICIENCY PROJECT. (MATTINGLY/HIX/FLOYD/BREWEN/MUNDS)

 

RECOMMENDATION:  1) Approve the Energy Efficiency Project at a cost of $9,478,948.  2)  Authorize the City Manager to execute a Work Order, upon approval of the City Attorney as to form, to enter into agreement with PG&E to proceed with the project, contingent on approval of financing.  3)  Authorize staff to pursue $7,186,258 in financing for the project, which includes an I-Bank loan or issuance of bonds, and direct staff to return to Council for approval of appropriate financing documents. 4)  Adopt a resolution of intention to issue tax exempt bonds in financing the project and to reimburse from the proceeds costs incurred prior to their issuance.

 

 

B2.      APPOINTED OFFICIALS’ EVALUATIONS AND COMPENSATION.  (HOWELL-MARX/IRONS)

 

RECOMMENDATION:  1) Adopt a resolution adjusting the salary of the City Attorney.  2)  Authorize the Mayor to execute amended contract of employment with the City Attorney.

 

 

 

COUNCIL LIAISON REPORTS (not to exceed 15 minutes)

Council Members report on conferences or other City activities.  Time limit—3 minutes.

 

COMMUNICATIONS (not to exceed 15 minutes)

At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

 

 

ADJOURN.

 

   City Council regular meetings are televised live on Charter Channel 20.  The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities.  Telecommunications Device for the Deaf (805) 781-7410.  Please speak to the City Clerk prior to the meeting if you require a hearing amplification device.  For more agenda information, call 781-7100.

 

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. 

POSTING STATEMENT:  I, Maeve Kennedy Grimes, City Clerk, do hereby certify that on April 30, 2013, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA.   Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org.