Tuesday, April 16, 2013

 

 

5:00 PM

 

 

 

SPECIAL MEETING

 

 

Council Hearing Room

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Marx

 

PUBLIC COMMENT ON CLOSED SESSION ITEM

 

 

CLOSED SESSION

 

 

CONFERENCE REGARDING PROPERTY NEGOTIATIONS

Pursuant to Government Code § 54956.8

Properties:                                                                 APN’s 052-271-007; 070-241-013;

070-271-013; 073-321-008;

073-341-003; 073-341-028

Negotiating Parties:            

City of San Luis Obispo:                                     Katie Lichtig, Michael Codron,

J. Christine Dietrick, Robert A. Hill

    Miossi Brothers La Cuesta Ranchi, Inc.:         Gabriel Miossi, Kathy Henderson,

Sam Garkovich

Negotiations:                                                            Direction regarding price and terms for potential acquisition

 

  

Adjourn to Regular Meeting of April 16, 2013

 

 

 

6:00 p.m.

 

REGULAR MEETING

 

Council Chamber

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy Smith, and Mayor Jan Marx

PLEDGE OF ALLEGIANCE: Council Member Carpenter          

 

REPORT FROM CLOSED SESSION - (DIETRICK)

 

 

PRESENTATIONS

 

 

PROCLAMATION – BIKE MONTH – (MARX – 5 MINUTES)

 

PROCLAMATION – ARBOR DAY – (MARX – 5 MINUTES)

 

 

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)

The Council welcomes your input.  You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting.  At this time, you may address the Council on items that are not on the agenda.  Time limit is three minutes.  State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2).  Staff may be asked to follow up on such items.  Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall.

 

 

 

CONSENT AGENDA

A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit.

 

 

C1.      MINUTES OF TUESDAY, MARCH 19, 2013 AND APRIL 2, 2013.  (CODRON/KENNEDY GRIMES)

 

RECOMMENDATION:  Waive oral reading and approve as presented.

 

 

C2.      ECONOMIC DEVELOPMENT STRATEGIC PLAN IMPLEMENTATION: INFRASTRUCTURE FINANCING ANALYSIS. (CODRON/CLARK)

 

RECOMMENDATION: 1)  Authorize the issuance of a Request For Proposal (RFP) for consulting services to undertake an infrastructure financing analysis, to include a series of study sessions with the City Council on available financing options and the City’s current impact fee program; and  2)  Authorize the City Manager to execute an agreement of up to $60,000 designated for appropriation from the 2012-13 budget to perform the study.

 

C3.      POLICE PATROL MARKED UTILITY VEHICLE REPLACEMENT, SPECIFICATION NO. 91190. (GRIGSBY/SCHMIDT/BOCHUM)

 

RECOMMENDATION: 1)  Approve the Police Patrol Utility Vehicle Replacement capital project, Specification No. 91190, and the transfer of $49,900 from the Fleet Replacement Fund balance.  2)  Approve the use of Cooperative Purchasing Agreement with National Joint Powers Alliance (NJPA) Contract #102811-NAF through National Auto Fleet Group, effective January 18, 2012, for the purchase of one (1) Police Patrol Utility Vehicle.  3)  Authorize the Finance Director to execute a purchase order to National Auto Fleet Group of Watsonville, California in the amount of $33,202.33 for one (1) Ford Interceptor Police Patrol Utility vehicle, Specification No. 91190.  4)  Authorize the Finance Director to execute a purchase order to 10-8 Retrofit, Inc. of Ontario California in the amount of $12,171.83 for the installation of Code-3 Equipment for a total of one (1) Ford Interceptor Police Patrol Utility Vehicle, Specification No. 91190.   5)  Authorize the surplus designation of the Police Patrol Utility Vehicle, Fleet Asset No. 1101 by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480.

 

C4.      FIRE BATTALION CHIEF COMMAND VEHICLE REPLACEMENT, SPECIFICATION NO.  91172.  (GRIGSBY/SCHMIDT/BOCHUM)

 

RECOMMENDATION: 1)  Approve the use of Cooperative Purchasing Agreement with National Joint Powers Alliance (NJPA) Contract #102811-NAF through National Auto fleet, effective January 18, 2012, for the purchase of the Fire Battalion Chief Command Vehicle replacement, Specification No. 91172  2)  Approve the use and transfer of $36,100 from the Fleet Completed Projects account to the project account in support of this vehicle replacement and equipment acquisition.  3)  Authorize the Finance Director to execute a purchase order to National Auto Fleet Group in the amount of $45,957.49 for the purchase of one (1) 2013 Chevrolet Suburban 4- Wheel Drive 2500 Commercial vehicle, including taxes, and delivery.  4)  Authorize the Finance Director to execute a sole source purchase order to Emergency Vehicle Group in the amount of $48,464.61 for the purchase and installation of Code-3 emergency response equipment and accessories.

 

C5.      MARSH STREET PARKING GARAGE PAINTING, SPECIFICATION NO. 91173.  (GRIGSBY/MCGUIRE)

 

RECOMMENDATION: 1)  Approve Plans and Special Provisions for “Marsh Street Parking Garage Painting, Specification 91173.”  2)  Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is within the Engineer’s Estimate of $150,000.  3)  Approve the transfer of $25,000 from the project’s construction management account to the construction account.

 

C6.      RAILROAD SAFETY TRAIL HATHWAY TO TAFT, SPECification NO. 91110.  (GRIGSBY/VAN BEVEREN)

 

RECOMMENDATION: 1)  Approve Plans and Special Provisions for Railroad Safety Trail Hathway to Taft, Specification No. 91110.  2)  Approve the transfer of $246,000 into the construction phase of the project account: $106,000 from the Railroad Safety Trail Phase 4 project account and $140,000 from the Sewer Collection System Improvements master account.  3)  Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $360,000.

 

C7.      SLO TRANSIT NEW FREEDOMS GRANT FUNDING.  (GRIGSBY/WEBSTER)

 

RECOMMENDATION: 1)  Adopt a resolution by the City Council of the City of San Luis Obispo authorizing the Director of Public Works or his designee to: a) Submit an application for additional New Freedoms Cycle 7 grant funding.  b) Execute current and future applications on behalf of the City of San Luis Obispo with the California Department of Transportation to aid in the financing of capital/operating assistance/mobility management projects pursuant to Section 5317 of the Federal Transit Act (FTA C 9045.1), as amended.   c)  Execute and file all current and future certification of assurances, contracts or agreements or any other document required by the California Department of Transportation   d) Submit and approve requests for reimbursement of funds from the Department for the Section 5317 project/s and to provide additional information as the Department may require in connection with applications for Section 5317 projects.

 

C8.      SLO TRANSIT CAL-EMA SAFETY & SECURITY GRANT, SPECIFICATION NO. 91198. (GRIGSBY/WEBSTER)

 

RECOMMENDATION: 1)  Appropriate $54,561 in California Emergency Management Agency Safety and Security grant funds after funding has been received and approve the Automatic Passenger Counting (APC) capital project, Specification No. 91198, for the purchase of APC and related safety and security equipment.  2)  Adopt a resolution by the City Council of the City of San Luis Obispo authorizing the City Public Works Director or his designee to submit necessary grant paperwork and other required information necessary to program Transit System Safety, Security and Disaster Response Account program funds with the California Emergency Management Agency.  3)  Authorize the Finance Director to award contracts and execute Purchase Orders for bus automatic passenger counting and related safety and security equipment in accordance with the City procurement policy if costs are within the budgeted amounts.

 

 

PUBLIC HEARINGS

 

 

PH1.   Tree ordinance and Tree Committee bylaw Revisions.  (GRIGSBY/COMBS/LYNCH – 20 MINUTES)

 

RECOMMENDATION:  1) Introduce an ordinance revising Chapter 12.24 Tree Regulations of the Municipal Code.  2)  Approve a resolution modifying the Tree Committee Bylaws.

 

 

STUDY SESSION ITEMS

 

 

SS1.   CONSIDER THE cOMMUNITY DEVELOPMENT DEPARTMENT’S ORGANIZATIONAL ASSESSMENT AND STRATEGIC Action PLAN. (JOHNSON/BETZ – 90 MINUTES)

 

RECOMMENDATION:  As recommended by the Planning Commission, receive and file the 2013 Community Development Department Organizational Assessment and Strategic Action Plan.

 

 

BUSINESS ITEMS

 

 

B1.      REVIEW AND ACCEPTANCE OF THE 2012 ANNUAL REPORT ON THE GENERAL PLAN (GPI 12-13). (JOHNSON/DAVID – 30 MINUTES)

 

RECOMMENDATION:  As recommended by the Planning Commission, receive and file the 2012 Annual Report on the General Plan.

 

 

COUNCIL LIAISON REPORTS (not to exceed 15 minutes)

Council Members report on conferences or other City activities.  Time limit—3 minutes.

 

COMMUNICATIONS (not to exceed 15 minutes)

At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

 

 

ADJOURN.

 

   City Council regular meetings are televised live on Charter Channel 20.  The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities.  Telecommunications Device for the Deaf (805) 781-7410.  Please speak to the City Clerk prior to the meeting if you require a hearing amplification device.  For more agenda information, call 781-7100.

 

 

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. 

POSTING STATEMENT:  I, Maeve Kennedy Grimes, City Clerk, do hereby certify that on  April 10, 2013, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA.   Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org.