Tuesday, February 19, 2013

 

 

4:00 p.m.

 

 

SPECIAL MEETING

 

 

Council Hearing Room

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Dan Carpenter, Andrew Carter, Vice Mayor Kathy Smith, and Mayor Jan Marx

 

PUBLIC COMMENT ON CLOSED SESSION ITEM

 

 

CLOSED SESSION

 

 

CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation

Pursuant to Government Code § 54956.9 (d)(4)

One (1) potential case

 

 

Adjourn to Regular Meeting of February 19, 2013

 

 

 

6:00 p.m.

 

REGULAR MEETING

 

Council Chamber

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Dan Carpenter, Andrew Carter, Vice Mayor Kathy Smith, and Mayor Jan Marx

 

PLEDGE OF ALLEGIANCE: Council Member Carter         

 

REPORT FROM CLOSED SESSION - (DIETRICK)

  

 

 

PRESENTATIONS

 

 

PRESENTATION TO OUTGOING COUNCIL MEMBER ANDREW CARTER (MARX)

 

 

 

PROCLAMATIONS

 

 

PROCLAMATION – WORLD SPAY DAY. (MARX – 5 MINUTES)

 

 

 

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)

The Council welcomes your input.  You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting.  At this time, you may address the Council on items that are not on the agenda.  Time limit is three minutes.  State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2).  Staff may be asked to follow up on such items.  Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall.

 

 

 

CONSENT AGENDA

A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit.

 

 

C1.      MINUTES OF TUESDAY, JANUARY 22, 2013; AND SATURDAY JANUARY 26, 2013.  (CODRON/KENNEDY GRIMES)

 

RECOMMENDATION:  Waive oral reading and approve as presented.

 

C2.      FIRE PREVENTION AND SAFETY GRANT. (HINES/COX)

 

RECOMMENDATION: 1)  Authorize the City’s submittal of a grant application in the amount of $102,000 to Federal Emergency Management Agency (FEMA) for fire prevention and safety grant for 2013. 2) Authorize the City Manager to accept and appropriate the funds to the Fire Department if the grant is awarded to the City.

  

C3.      STREET SWEEPING OPERATIONS. (GRIGSBY/LYNCH)

 

RECOMMENDATION: 1)  Authorize staff to advertise a Request for Proposals for Citywide Street Sweeping Services.  2)  Authorize the City Manager to award a contract for Citywide Street Sweeping Services if proposals are within the estimated cost.  3)  Authorize the reduction of staff levels by 1.0 FTE (Heavy Equipment Operator I) in the Flood Control program, pending acceptance of a contract proposal for Citywide Sweeping Services and completion of meet and confer requirements.  3)  Authorize the surplus designation of the sweeper, Fleet Asset No. 0909, by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-C, pending acceptance and implementation of a contract proposal for Citywide Sweeping Services.

 

 C4.      EQUIPMENT SURPLUS AND EXCHANGE. (GRIGSBY/KEAVNEY)

 

RECOMMENDATION: 1) Authorize the surplus designation of the patch unit, Fleet Asset No. 1104 by trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-C.  2) Authorize transfer of funds received from the exchange of Asset No. 1104 from the Fleet Replacement Fund (410) to General Fund Street Maintenance operating budget to support the purchase of needed equipment.

 

 

PUBLIC HEARINGS

 

 

PH1.   amend conditions of Vesting Tentative Tract Map 2342 related to prado road (MOD/TR 134-12). (JOHNSON/RICCI/BOCHUM – 45 MINUTES)

 

RECOMMENDATION:  Adopt the attached resolution (Attachment 7), which approves certain modifications to project conditions, based on findings.

 

PH2.   MARGARITA AREA IMPACT FEE CREDIT AGREEMENT FOR PRADO ROAD EXTENSION. (JOHNSON/GRIGSBY/BOCHUM – 45 MINUTES)

 

RECOMMENDATION: 1) Approve a Reimbursement and Impact Fee Credit Agreement with Rescal LLC. for the purpose of reimbursing and crediting costs for the construction and oversizing of Prado Road improvements consistent with the Margarita Area Specific Plan and Resolution No. 9776  and the corresponding conditions of Vesting Tentative Tract Map No. 2342. 2)  Approve a Resolution authorizing the Finance and Information Technology Director to cause an interfund loan for the purposes of constructing a portion of Prado Road.

 

 

 

BUSINESS ITEMS

 

 

B1.      2012-13 MID-YEAR BUDGET REVIEW. (LICHTIG/PADILLA – 60 MINUTES)

 

RECOMMENDATION: 1) Review and discuss the City’s financial condition and status of Major City goals at the mid-point of 2012-13.  2) Approve revenue and expenditure changes presented in the accompanying Mid-Year Budget Review document.

 

 

 

COUNCIL LIAISON REPORTS (not to exceed 15 minutes)

Council Members report on conferences or other City activities.  Time limit—3 minutes.

 

COMMUNICATIONS (not to exceed 15 minutes)

At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

 

 

ADJOURN.

 

   City Council regular meetings are televised live on Charter Channel 20.  The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities.  Telecommunications Device for the Deaf (805) 781-7410.  Please speak to the City Clerk prior to the meeting if you require a hearing amplification device.  For more agenda information, call 781-7100.

 

 

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. 

POSTING STATEMENT:  I, Maeve Kennedy Grimes, City Clerk, do hereby certify that on February 12, 2013, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA.   Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org.