Amended Agenda

Tuesday August 7, 2012

 

 

3:00 P.M.

 

 

 

SPECIAL MEETING

 

 

Location Change:

 Council Chamber

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Andrew Carter and Kathy Smith, Vice Mayor Dan Carpenter and Mayor Jan Marx

 

 

STUDY SESSION  ITEM

 

 

SS1.   wATER RATE sTRUCTURE sTUDY. (mATTINGLY/HORTON/MUNDS) – 90 MINUTES)

 

 

BUSINESS ITEM

 

 

B1.      CITYWIDE Information Technology Strategic Plan AND ASSESSMENT. (BOURBEAU/SCHMIDT/MCCLURE) – 60 MINUTES

 

RECOMMENDATION: Review and adopt the Citywide Information Technology (IT) Strategic Plan and IT Assessment.

 

 

Adjourn to Regular Meeting of August 7, 2012

 

 

6:00 p.m.

 

REGULAR MEETING

 

Council Chamber

990 Palm Street

 

 

CALL TO ORDER:              Mayor Jan Marx

 

ROLL CALL:                        Council Members John Ashbaugh, Andrew Carter and Kathy Smith, Vice Mayor Dan Carpenter and Mayor Jan Marx

 

PLEDGE OF ALLEGIANCE: Council Member Ashbaugh       

 

 

INTRODUCTIONS

 

 

INTRODUCE AND RECOGNIZE FOUR SAN LUIS OBISPO LIFEGUARDS: BRYAN RENGEL, RYLEY WASHBISH, SAMANTHA KELLEY AND GARRETT COONEY WHO WERE INSTRUMENTAL IN SAVING A PARTICIPANT’S LIFE AT THE 2012 SLO TRIATHLON. (HINES/STANWYCK) – 5 MINUTES

 

 

PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)

The Council welcomes your input.  You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting.  At this time, you may address the Council on items that are not on the agenda.  Time limit is three minutes.  State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2).  Staff may be asked to follow up on such items.  Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall.

 

 

 

CONSENT AGENDA

A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit.

 

 

C1.      MINUTES OF JULY 10, 2012, JULY 17, 2012, AND SPECIAL MEETING JULY 26, 2012.  (CODRON/SCHROEDER)

 

RECOMMENDATION:  Waive oral reading and approve as presented.

 

C2.      CANCELLATION OF CITY COUNCIL MEETING OF JANUARY 15, 2013. (CODRON/SCHROEDER)

 

RECOMMENDATION: Cancel the Regular City Council Meeting of Tuesday, January 15, 2013 (3rd Tuesday of the month) and reaffirm the March 20, 2012 decision to hold a regular meeting on January 22, 2013.

 

C3.      ASSISTANCE TO FIREFIGHTERS GRANT APPLICATION FOR 2012. (HINES/COX)

 

RECOMMENDATION: 1) Authorize staff to submit a grant application for an estimated $47,000 to the Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant Program to fund Personal Protective Equipment (PPE) for fire suppression personnel.  2)  If grant is awarded, authorize the City Manager to accept and appropriate the funds to Fire Department Operating Material and Supplies.

 

C4.      GRAND JURY RECOMMENDATIONS REGARDING Property and Evidence Room. (GESELL/SMITH)

 

RECOMMENDATION: Authorize the City Manager to sign a response letter to the Grand Jury’s report on property and evidence rooms consistent with findings and recommended responses as outline in this report.

 

C5.      APPROVAL OF THE FINAL MAP FOR TRACT 2969, 1310 FOOTHILL BOULEVARD (TR 200‑07). (MATTINGLY/HANNULA/DOSTALEK)

 

RECOMMENDATION: Adopt a resolution approving the Final Map for Tract 2969, 1310 Foothill Boulevard, and authorizing the Mayor to execute the Subdivision Agreement on behalf of the City.

C6.      REQUEST FOR PROPOSALS – CITY WEBSITE UPGRADE, SPECIFICATION NO. 91104-2012. (CODRON/BETZ)

 

RECOMMENDATION: 1) Approve the Request for Proposal (RFP) to upgrade the City’s website, Specification No. 91104-2012.  2) Authorize the City Manager to execute a contract with a qualified consulting firm for the website upgrade if the preferred proposal is within the available project budget of $45,000.  3)  Direct staff to return to the City Council with additional cost/benefit information and analysis if the preferred proposal exceeds the available project budget.

 

C7.      CORRECTION TO RESOLUTION NO. 10380, SECTION 3 CONCERNING THE BALLOT MEASURE TO MODERNIZE THE CITY’S UTILITY USER TAX. (BOURBEAU/DIETRICK/SCHROEDER)

 

RECOMMENDATION: Adopt a resolution correcting a typographical error in Section 3 to Resolution No. 10830, which called and noticed a General Municipal Election to be held Tuesday, November 6, 2012 submitting to the voters a question relating to the modernization of the City’s utility user tax ordinance. 

 

 

C8.      BOB JONES TRAIL OCTAGON BARN CONNECTION, SPECIFICATION NO. 91169, REQUEST FOR PROPOSALS. (MATTINGLY/WHEELER)

 

RECOMMENDATION: 1) Approve the Request for Proposals for consultant services for the “Bob Jones Trail Octagon Barn Connection,” Specification No. 91169.  2) Authorize the City Manager to award the contract if within the Engineer’s Estimate of $77,251.  3) Appropriate $76,230 in Caltrans Transportation Planning grant funds and amend the original project budget to $84,751 to include additional grant funds and General Fund in-kind matching for the “Bob Jones Trail Octagon Barn Connection,” Specification No. 91169.  4) Approve the use and transfer of General Fund in-kind grant matching funds in the amount of $8,521 from approved Transportation Development Act funding in the Transportation Division operating budget to the capital project.

 

C9.      ADOPTION OF FAIR POLITICAL PRACTICES COMMISSION FORM 806, PERTAINING TO THE APPOINTMENT OF ELECTED OFFICIALS TO COMPENSATED POSITIONS AND PERMITTING PUBLIC OFFICIALS TO VOTE ON HIS/HER APPOINTMENT TO AN EXTERNAL BOARD POSITION. (CODRON/SCHROEDER)

 

RECOMMENDATION: Approve Fair Political Practices Commission Form 806 for posting on the City’s web site with the mandated information and direct the City Clerk to update as appropriate. 

 

C10.    CITY HALL ENTRY STEPS, SPECIFICATION NUMBER 91107 AUTHORIZATION TO ADVERTISE. (MATTINGLY/HORN)

 

RECOMMENDATION: 1) As recommended by the Cultural Heritage Committee, approve plans and specifications for the City Hall Entry Steps, Specification No. 91107.

2) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsive bid is within the Engineer’s Estimate.

 

C11.    LAGUNA LIFT STATION REPLACEMENT PROJECT, SPECIFICATION NO. 91116A. (MATTINGLY/METZ)

 

RECOMMENDATION: 1) Reject all bids received for the “Laguna Lift Station Replacement, Specification No. 91116.”  2)  Approve plans and specifications for “Laguna Lift Station Replacement, Specification No. 91116A.”  3)  Approve a transfer of $360,200 from Sewer Fund Working Capital to project accounts; $329,600.00 to construction and $30,600 to construction management.  4) Authorize staff to re-advertise the project.

5) Authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's estimate of $800,000.

 

 

PUBLIC HEARING

 

 

PH1.   Appeal of THE ARCHITECTURAL rEVIEW COMMISSION's APPROVal of A MIXED-USE PROJECT at 1340 Taft street (ARC 50-09). (JOHNSON/RICCI) – 60 MINUTES

 

RECOMMENDATION: Adopt a Resolution, denying the appeal, and upholding the Architectural Review Commission's action to approve the mixed-use project at 1340 Taft Street, based on findings, and subject to conditions, including a condition approving the alternative project design.

 

 

BUSINESS ITEM

 

 

B2.      Draft ECONOMIC DEVELOPMENT STRATEGIC PLAN. (CODRON/CLARK) – 60 MINUTES

 

RECOMMENDATION: Receive a presentation of the Draft Economic Development Strategic Plan (EDSP), provide a forum for public input and give direction to staff regarding changes to incorporate into the final document.

 

 

STUDY SESSION  ITEMS

 

 

SS2.   REVIEW OF DRAFT criteria FOR APPLICATION OF hydromodification MANAGEMENT STANDARDS FOR DEVELOPMENT. (MATTINGLY/LYNCH)

 

RECOMMENDATION: Participate in a study session to provide comments on proposed hydromodification management draft criteria, including thresholds for applying the criteria to new development, performance requirements, and impacts associated with implementing current Central Coast Regional Water Quality Control Board recommendations.

 

 

 

COUNCIL LIAISON REPORTS (not to exceed 15 minutes)

Council Members report on conferences or other City activities.  Time limit—3 minutes.

 

COMMUNICATIONS (not to exceed 15 minutes)

At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities.  In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

 

 

ADJOURN.

 

   City Council regular meetings are televised live on Charter Channel 20.  The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities.  Telecommunications Device for the Deaf (805) 781-7410.  Please speak to the City Clerk prior to the meeting if you require a hearing amplification device.  For more agenda information, call 781-7100.

 

 

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. 

 

 
 

Text Box: POSTING STATEMENT:  I, Sheryll Schroeder, Interim City Clerk, do hereby certify that on July 31, 2012, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall. Reposted August 1, 2012 at 11:30 a.m. Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org.
Sheryll Schroeder, MMC
Interim City Clerk